Terms and conditions of participation

Terms and conditions of participation

1. General
The Research Institute for Automotive Engineering and Powertrain Systems Stuttgart FKFS, Pfaffenwaldring 12, 70569 Stuttgart organizes various conferences and congresses. Registration for these events is subject to these general terms and conditions. Agreements to the contrary must be confirmed in writing by FKFS.
FKFS reserves the right to adapt the event format to the regulations in force at the time of the event and to hold the event in a different format than originally planned.
 
2. Registration and confirmation
You can register via the registration portal, by e-mail or by mail. Upon receipt of your registration, you will receive a written confirmation of registration. Your data will be stored electronically in a database for internal purposes. They will not be passed on to third parties.
 
3. Cancellation of the participant
If the cancellation is made up to four weeks before the start of the event, a processing fee of € 50.00 will be charged. If the cancellation is made up to 14 days before the start of the event, a processing fee of 50% of the invoice amount will be charged. Thereafter, the processing fee will be equal to the amount of the registration fee. The same applies if the participant does not attend the event. The cancellation declaration must be made in writing. The date of the postmark is decisive for meeting the deadline. We will gladly accept a substitute participant at no additional cost. This does not apply to student tickets.

4. Cancellation of the organizer
In case of short-term cancellation of a speaker due to force majeure, illness or accident as well as other circumstances for which the FKFS is not responsible, another qualified speaker will be appointed under exclusion of any claims for damages. The FKFS reserves the right to definitively cancel the event for organizational or technical reasons, such as failure to reach the minimum number of participants, force majeure or other circumstances for which the FKFS is not responsible. Your already paid participation fees will then be refunded. There is no further claim for reimbursement of expenses.
 
5. Participation fee and terms of payment
We ask for payment within 14 days after receipt of the invoice. The participation fee for the overall conference includes access to all events on both days, the conference documentation, daily lunch at the conference venue and drinks during breaks, and participation in the festive evening reception. When booking a day pass, access to all events is limited to the day in question. Students and doctoral candidates are excluded from receiving the conference documentation and participation in the evening reception. The remaining services remain unaffected by this restriction.
 
6 Copyright
The congress documentation may neither be reproduced nor passed on to third parties without the written consent of the FKFS. Audio and video recordings of the event are not permitted.
 
7. Film and photo recordings
Photographers commissioned by the FKFS will take pictures of the event as well as of the participants and speakers. Pictures and films on which participants can be seen in part or in whole are the property of the FKFS and may be used in publications. A revocation against the use is possible at any time, but is only valid for all future publications, not for publications that have already taken place.
 
8 Applicable law and place of jurisdiction
German law shall apply. Place of jurisdiction is Stuttgart. These terms and conditions exist in German and English. In the event of any discrepancy or ambiguity, the German version shall be binding.
 
9. Other provisions
Should one or more provisions of the GTC be invalid in whole or in part, the remainder shall remain unaffected.
 
Stuttgart 2025